AKD SUPPORT FOR STUDENT TRAVEL TO REGIONAL MEETING
Travel Policy and Application Form

Alpha Kappa Delta will assist students who attend regional sociology meetings.  Up to $1,000.00 will be paid to the Chapter or Department after completion of the trip.  To receive payment, Chapter Representatives must submit a report detailing student activities at the Regional Meeting.  There will be no prepayment of funds.  Funds are limited.

ELIGIBILITY FOR FUNDING
Only Chapter Representatives who are active members of AKD are eligible to apply for student travel support.  Active membership runs by calendar year (January through December).  Renewal forms are mailed to Chapter Representatives at the end of each year.  If needed, contact the AKD Office for renewal forms.  Only sociology faculty members may serve as Chapter Representatives.  No more than $300.00 will be paid for each student traveling.  Only students who have completed travel release forms are eligible for support.  Applications must be reasonable.  Funding levels depend on the plausibility of applications.  Payment amounts depend on the accuracy and completeness of reports.

PROCEDURES
An eligible Chapter Representative and the Department Chair complete an application form and a certification form.  Completed application forms and certification forms must be received in the AKD Office at least 30 days before the first date of travel.  Send completed applications to Marc Matre, AKD Secretary-Treasurer, Box U-1147 USA, Mobile, AL 36688.

The AKD Office will acknowledge applications in two ways.  The Secretary-Treasurer will send a message to the e-mail address on the application.  The Secretary-Treasurer will send a letter to the Chapter Representative.  The letter will confirm (or deny) an award of travel support.  If the request is approved an AKD Student Travel Assistance Voucher will be enclosed with the letter.  Applicants should contact the Secretary-Treasurer if there is no acknowledgement within ten days of mailing or faxing a completed application.

Before traveling with AKD support, each student must complete an AKD Travel Release Form and submit the completed form to the Chapter Representative.  The Chapter Representative must secure all completed Travel Release Forms pending submission of a travel report.

After the trip, the Chapter Representative must submit a completed voucher and a typed report detailing student activities at the regional meeting.  The report should be brief, but must justify the amount of the payment.  Receipts for travel expenses are appropriate.  Reports may include documents submitted by students.  The report must include copies of completed Travel Release Forms for all student travelers.  No funds will be paid until reports are complete.  Completed vouchers must be received in the AKD Office no more than 30 days after the last travel date.

Upon final approval of the report, the Secretary-Treasurer will mail the payment to the Chapter Representative.